Financial Aid Disbursements
Financial aid funds are disbursed approximately four weeks after each term begins. In addition, first-time student loan borrowers are not allowed to receive a loan disbursement until 30 days after their first term begins. The term "disbursement" refers to the earliest date the college may receive financial aid funds and apply them to your account, not the date the student will receive a refund.
Refund represents funds being distributed to the student. Financial Aid is disbursed and refunded according to established KCTCS, Southcentral Kentucky Community and Technical College (SKYCTC), and federal timelines and guidelines. Please read the information below carefully.
No financial aid funds are disbursed to students until attendance in class has been confirmed by faculty. Grants and KEES are reduced for students reported as "no show" for classes. Loans may be affected also. Students are reported as "no show" after receiving a disbursement may be required to repay financial aid funds.
Entrance Counseling and Master Promissory Note must be confirmed prior to loan disbursement.
All refunds are processed by the Tuition/Business Office. Refunds are processed weekly on Wednesday evenings and funds are sent to Higher One to distribute to students on Thursday.
All refunds, not just financial aid, are processed through your KCTCS Debit Card/Higher One account. All SKYCTC students are mailed an envelope from Higher One including instructions on how to log in and choose your refund preferences. You may update this information at www.kctcsdebitcard.com, where you may select from a variety of options including Direct Deposit to your regular banking account. Higher One student account holders now have fee-free access to cash at 55,000 Allpoint ATMs.
Only NEW students receive mailed instructions on how to log into your Higher One account to update your refund preferences. Your envelope should arrive in the mail at your home address by the end of the second week of class. Contact the Tuition/Business Office for Higher One assistance, or call Higher One directly at 866-629-4368.
When Should I Expect My Refund?
Refunds for the fall term are scheduled to begin on September 10, 2015.
Students Graduating in December (enrolled for the fall term only, no plans to return for spring) whose financial aid is awarded for fall only (no aid awarded for spring) will have loans prorated for the fall semester.
Students enrolling for the spring term only (were not enrolled at SKYCTC for the fall term or withdrew from fall and returned for spring). The first half disburses/refunds according to the regular disbursement schedule. The second half refunds approximately two weeks after mid-term.
Students enrolling for the summer term will receive specific summer information when available.
The Census Date is the point at which your enrollment is locked for financial aid purposes, and it happens to coincide with the last date you can add or drop classes for a full tuition refund. In accordance with federal regulations, students who are awarded aid by the census date cannot have their Pell grant increased for classes added after the census date for that term. This applies to adding classes at SKYCTC or turning in consortium agreements for classes taken at other colleges. In order to be eligible for Pell grant for the classes the student must be registered by the census date (this applies to 2nd bi-term classes and other late start classes as well) and if applicable the Financial Aid Office must have a completed consortium agreement by the census date. Students who apply for aid after the census date will have their Pell Grant award based on the number of credit hours enrolled on the day their award is calculated. Refer to the Academic Calendar for these dates.
After Census Date, students cannot request changes to the Federal Pell Grant or Federal Work-Study. Changes to Federal Direct Subsidized and Unsubsidized loan programs are allowed if a student wishes to decrease or decline loan(s) or increase a loan if the student had previously declined a portion of or all of any one of these loans, as long as all other eligibility requirements are met.
To ensure receipt of the maximum Federal Pell Grant for which students are eligible and to avoid having to reimburse funds already posted to their account, students are STRONGLY encouraged to finalize their course schedule no later than the Census Date.
It is very important that students are registered for all of their courses by the census date. Students who are given permission or elect to add classes after the college census date deadline will be responsible for their new tuition charges unless they have federal student loan eligibility.