SATISFACTORY ACADEMIC PROGRESS FOR FINANCIAL AID (SAP) POLICY AND APPEAL INSTRUCTIONS
Federal regulations require students receiving Title IV aid such as Pell Grants, Direct Loans, and Federal Work-Study to meet multiple standards as outlined below in order to maintain Satisfactory Academic Progress (SAP). Some state aid also requires a student to meet these standards.
SAP for financial aid requires multiple standards of success
SAP Status and Notification
SAP is evaluated at the end of every term of enrollment. All measurements are cumulative and include all periods of enrollment whether or not financial aid was received. Failure to meet any single standard may affect eligibility for financial aid.
Email notifications are sent to all financial aid recipients after each evaluation period indicating the current SAP status. SAP status is also available to view in Student Self-Service. SAP Statuses are explained below.
SAP Appeal Request Process
Students who are suspended but have extenuating circumstances may be eligible to file a SAP Appeal Request. SAP Appeal Requests are reviewed by a college Appeals Review Committee. Submission of an appeal does not automatically mean financial aid eligibility is restored. Students must be able to pay for tuition and books in order to remain enrolled while a SAP Appeal Request is under review.
An online SAP Appeal Request link is available within Student Self-Service for students eligible to submit a request. Follow the instructions to submit a SAP Appeal Request. Paper SAP Appeal Requests are no longer available.
SAP Appeal Deadline
SAP Appeal Requests require at least 30 days for review. Appeal requests submitted 30 days prior to the first day of class should be reviewed in time to start classes. Due to the limited time between terms and because SAP is evaluated at the end of the term, it is not always possible to submit a request in time for review prior to the start of the upcoming term.
If your SAP Appeal is approved, you must print a Plan of Action Commitment form, complete and sign the form (your advisor must sign also) and submit the signed form to the FA Office in order for your aid to be reinstated.
KCTCS Academic Standing
SAP for financial aid is separate from overall academic standing.
Students may only receive aid for a maximum of 30 attempted credit hours as “undecided” or “pending.” Students attempting hours beyond 30 must declare an eligible credential to be considered eligible for financial aid and continue to meet all the above standards.