Faculty Promotion

As stated in KCTCS Policy 2.1, Section 2.1.3.5, all regular full-time faculty are eligible for promotion.

Full-time faculty at the rank of Instructor shall serve three (3) years at the rank of Instructor to be eligible for promotion to Assistant Professor. Faculty at the rank of Assistant Professor shall serve three (3) years at the rank of Assistant Professor to be eligible for the rank of Associate Professor. Faculty at the rank of Associate Professor shall serve six (6) years at the rank of Associate Professor to be eligible for promotion to the rank of Professor.

The college president/ceo is responsible for initiating the promotion process by inviting a faculty member to prepare a portfolio. The authority to promote from Instructor/Librarian IV to Assistant Professor/Librarian III has been delegated to the college president/ceo as well as the promotion in rank (all ranks) of term contract faculty. In accordance with KCTCS Policy 2.6, Section 2.6.2.5, each college president/ceo must appoint a local committee to advise him or her concerning promotions. This committee is called the College Advisory Committee on Promotions (CACP).

Faculty hired after 2004 will use the KCTCS format. Others may choose this format. Former UK personnel and faculty hired in Community Colleges prior to 2004 may use the Community College format. Former KY TECH personnel and faculty hired in Technical Colleges prior to 2004 may use the Tech College format.

A typical annual timeline for those going up for promotion in a given year is shown below. These are subject to change from year to year.

May 31   Letter of invitation from President sent to candidates
September  Notify President’s Office of chosen format
January   Annual performance review for Promotion candidates
January 30   Promotion file due to President’s Office
February   College Advisory Committee on Promotion (CACP) review
March 1   Recommendations from CACP received by College President
March - 3rd week

 Promotion Denials by College President received by Chancellor
 Recommendations and Portfolios for System Review due in Chancellor’s Office

May 1   Letters for Local Promotions due in Chancellor’s Office

For further information please review KCTCS Administrative Policies and Procedures, contact your Division Dean or the Chair of the CACP.

Table of Contents

I. Promotion Review Timeline
II. KCTCS Promotion Formats
III. Annual Timeline for Candidates
IV. The Do’s and Don’ts of Promotion Portfolios
V. Meet the CACP (College Advisory Committee on Promotions)
VI. Sample Portfolio (KCTCS Format)
VII. Portfolio Checklist
VIII. Additional Resources